How to Mass Delete Emails in Apple Mail: A Step-by-Step Guide


Apple Mail is a popular email client that allows users to manage their emails efficiently. However, over time, your email inbox can become cluttered with unnecessary emails, making it difficult to find important messages. In this blog post, we will guide you on how to mass delete emails in Apple Mail, helping you declutter your inbox and improve your email management.

Step 1: Open Apple Mail

To begin, open the Apple Mail application on your Mac. You can find it in the Applications folder or by using the Spotlight search feature.

Step 2: Select Multiple Emails

Once you have opened Apple Mail, navigate to the mailbox or folder from which you want to delete emails. To select multiple emails, you can use one of the following methods:

  • Method 1: Hold down the Command key on your keyboard and click on each email you want to delete. This allows you to select multiple non-consecutive emails.
  • Method 2: Click on the first email you want to delete, then hold down the Shift key on your keyboard and click on the last email. This selects a range of consecutive emails.

Step 3: Delete Selected Emails

Once you have selected the emails you want to delete, you can proceed to delete them. There are two ways to delete the selected emails:

  • Method 1: Right-click on any of the selected emails and choose “Move to Trash” from the context menu. This will move the selected emails to the Trash mailbox.
  • Method 2: Press the Delete key on your keyboard. This will also move the selected emails to the Trash mailbox.

Step 4: Empty the Trash

After deleting the emails, they are moved to the Trash mailbox. To permanently delete them and free up storage space, you need to empty the Trash. Follow these steps to empty the Trash:

  • Method 1: In the Mail sidebar, click on the Trash mailbox to view its contents. Then, click on the “Mailbox” menu at the top of the screen and choose “Erase Deleted Items” or “Empty Trash”.
  • Method 2: Alternatively, you can right-click on the Trash mailbox in the sidebar and select “Erase Deleted Items” or “Empty Trash” from the context menu.

Additional Tips

Here are some additional tips to help you manage your emails more effectively in Apple Mail:

  • Organize your emails: Create folders or mailboxes to categorize your emails and keep your inbox organized. You can drag and drop emails into these folders for better organization.
  • Use rules and filters: Apple Mail allows you to create rules and filters to automatically sort incoming emails into specific mailboxes. This can help you prioritize and manage your emails more efficiently.
  • Archive important emails: Instead of deleting important emails, consider archiving them. Archiving allows you to remove emails from your inbox while still keeping them accessible for future reference.
  • Regularly clean up your inbox: Make it a habit to regularly review and delete unnecessary emails from your inbox. This will prevent your inbox from becoming cluttered and make it easier to find important messages.


Mass deleting emails in Apple Mail can be a quick and effective way to declutter your inbox and improve your email management. By following the steps outlined in this blog post, you can easily select and delete multiple emails, freeing up storage space and making it easier to find important messages. Additionally, implementing the additional tips provided will help you maintain an organized and efficient email workflow. Happy email management!

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